Facility Use

Facilities Request Application System

Application Process for Requesting Space

• To request space, log into the online system and review building calendars to see what space is available. When ready, select space and date/time. 
   
• If you need equipment (chairs, tables, microphone, etc.), please open the "Other Needs" tab after you have requested your room/space. Here you can check off chairs, tables, microphones, garbage cans, etc. If this information is not provided when the request is submitted, the district cannot guarantee that we will be able to accommodate the request.
   
• The request must be received at least 45 days in advance (Class III and IV) and 14 days for Class I and II. Facility use requests that do not fall within the specified timelines will be considered on a case-by-case basis.
   
• If opening a "new requester" account, please create an organization/client name utilizing the following parameters:
   
  • PR  - District-wide related groups
  • HS - Pine-Richland High School-related groups
  • MS - Pine-Richland Middle School-related groups
  • EH - Eden Hall Upper Elementary related groups
  • RE - Richland Elementary related groups
  • HE - Hance Elementary related groups
  • WE  - Wexford Elementary-related groups
  • For Class I & II Groups,  please use specific two-letter codes, all caps, at the beginning (Ex. "HS Student Government")
  • For Class III or IV groups, please use your company's or organization's name
  • If you already have an account and have joined another organization, please do not make a new account. Email jstoughton@pinerichland.org so that the new organization can be added to your existing account.
     
• Facilities Use administrators will cross-reference your request for potential conflicts.  While a space may not appear booked on a calendar yet, there very well could be a pending request for the same space at the same time as your new inquiry.  All things being equal, applications will be finalized in the order received.
   
• Class I (school district) groups will always receive priority over requests made by Class II, III and IV Groups regardless of when requests are received.  Please refer to the Pine-Richland School Board Use of Facilities Policy 707 for a complete breakdown on the applicant-class hierarchy.
   
• If requesting kitchen equipment, contact Ashley Lindhurst, Director of Dining Services, at 724-625-4444 ext. 2236.
   
• Current Insurance Certificates and/or follow-up questions should be directed to Use of Facilities Coordinator at jstoughton@pinerichland.org or 724-625-4444, ext. 6803. Fax: (724) 625-1490.   All Class II, III and IV facility use applicants must at all times carry and maintain comprehensive general liability insurance, providing minimum single limits of $1,000,000 for personal injury and property damage for each occurrence, from a carrier acceptable to the district. As part of the permit application process, the applicant must submit a certificate evidencing the required coverage. If the certificate of insurance is not on file with the district prior to the start of your event, the facility use agreement may be cancelled.
   
• If the administration determines that police or security services are required, the organization requesting use of the building or facility in question shall be required to contract independently with the district's security firm or the local police department as a condition precedent to use of such building or facility. The requesting organization may also be required to present written verification that the required security arrangements have been made prior to and as a condition precedent to its use of the building or facility requested.
   
• Depending upon the size, nature and location of the event, the district will designate a facilities site manager to act as the district’s on-site representative. All applicants granted a facilities use permit are required to fully cooperate with the district’s designated on-site representative at all times and to follow his/her lawful directions.